Panel Capacity Diagnostic

Find out which panels have room today and how to build capacity without recruiting more providers or burning out your clinicians. No EMR integration or IT project.

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Know how much room you have for new patients

PanelWise helps you quantify how many visits your established patients need and how many visits you have available, so you can plan new patient capacity.

Established patients The visits your existing patients need

Your scheduleVisits available

Mon

Tue

Wed

Thu

Fri

New patients Visits available to see new patients

Illustrative.

Visits availableBased on clinical FTE, productivity and template utilization.
Visits established patients needFrom how often providers see their patients.
New patient capacityThe amount of capacity available for new patients.

Build capacity without recruiting

The Diagnostic shows how much capacity you have and how you can build it sustainably, without burning out clinicians.

Your group’s opportunityIllustrative: patients the group could manage, today and with each opportunity

Today

Clinic hours

Template use

Visits per day

Visits per patient

Potential

One provider’s panel opportunity report

Opportunity	This provider	Expectation	Additional patients
Clinic hoursDetermine whether patient-facing hours per provider each week match the FTE in their contract.	31.5 hours a week	34 expected (1.0 FTE)	+70
Template useHow many slots are kept, never filled, no-showed, or cancelled and not refilled.	74% of slots filled	85% group average	+120
Visits per dayVisits per clinic day against the group standard. Counted after clinic hours and template use, so nothing is counted twice.	12.4 visits a day	16 group standard	+120
Visits per patient per yearHow often providers are seeing patients each year, and whether there are opportunities to shift visits to care team members.	2.9 visits per patient	2.2 age-adjusted expected	+340
Together	Additional patients this provider could manage		+650

Illustrative example for one 1.0 FTE provider. Assumes 46 clinic weeks a year and an 8-hour clinic day. Each opportunity is applied in turn, so the additions don’t overlap. Rounded to the nearest 10.

At a glance

You send: A standard EHR extract of appointment data.
You don’t need: An EMR integration, an IT project or anything installed. About two hours of your team’s time, across the review meetings.
You get: The Diagnostic by clinic and by provider, a review session with your leaders, and recommendations on what to do first.
How long: Findings within two weeks of receiving your data. Getting the extract and scheduling the review set the rest of the pace.
What sets the price: The number of providers and clinics in scope. Get pricing

Want to check the math? How PanelWise calculates capacity

The sample Diagnostic

A complete PanelWise Diagnostic for Northwoods Community Health, a fictional four-clinic health center built from a de-identified dataset. Here is what it covers.

The opportunity
How many more patients the current providers could support, by clinic, with new patient wait times.
Capacity
Each provider’s panel against their capacity, and where the pressure sits by clinic and by zip code.
Unused capacity
Clinic hours, template use and kept appointments: how much more the current schedule can deliver, and how the organization compares nationally.
Access
New patient wait by clinic and provider, and what happens to new patient bookings while patients wait.
Panel health
Continuity, new provider ramp-up, and who the panels serve.
Recommendations
What to do first, and how the numbers stay live after the report.

Five pages from the sample

Read them here. Request the full report and we’ll email it to you.

The Opportunity page from the sample diagnostic — **The opportunity**Capacity the current providers could build without recruiting, clinic by clinic.

Attributed patients against capacity, by provider, from the sample diagnostic — **Capacity by provider**Who has room and who is over, against a capacity worked out for each provider.

New patient wait by clinic and provider, from the sample diagnostic — **New patient wait**Median days to a new patient appointment, by clinic and by provider.

Where unused capacity comes from: clinic hours, template use and kept appointments, from the sample diagnostic — **Where unused capacity comes from**Panel capacity broken into the parts a practice can change: clinic hours, template use and kept appointments.

The Recommendations page from the sample diagnostic — **Recommendations**What the organization would do first, with the capacity each step builds.